Capital Outlay
About Capital Outlay
Capital outlay appropriations are made to Aging and Long-Term Services Department (ALTSD) to fund senior center projects, statewide to both local government and tribal governments. Projects include, new construction and renovations including equipment, and for the purchase of vehicles.
Applications are submitted through the application database. ALTSD provides a recommendation of projects for consideration in the upcoming legislative session.
The Capital Project Bureau (CPB) also tracks all capital appropriations and fiscal information, monitors the expiration dates of capital appropriations, and ensures timely reversions of expired appropriation balances.
Staff provides training and technical assistance to local or tribal governments regarding planning, project management and administration of capital project appropriations.
End of Year Deadlines
DEADLINE EXTENDED — June 5: Last day to submit Notices of Obligation (NOOs) for the fiscal year.
July 10: Last day to submit Requests for Payment (RFPs) for the fiscal year.
For projects reverting on 6/30/2026, if the project’s remaining funding will revert, please submit an official letter that:
- Identifies the A-code, senior center name, and fiscal agent
- States the amount to be reverted
- Is signed by the appropriate leadership representative
The template can be found on this page under Forms, or by downloading the Grantee Letterhead template (Word document).
Please make sure that you include all supporting documents to ensure that your payment requests are processed in a timely manner.
Below is a list of supporting document that must accompany your pay requests (copies are sufficient).
For Vehicles
- Invoice from dealer
- Buyers’ agreement
- Odometer disclosure
- Certificate of Origin or Title
- Proof of payment (i.e., cancelled check and/or payment voucher)
- Purchase order (helpful but not necessary)
- Approved NOO
For Construction/planning / design
- Invoice from contractor, architect, etc.
- Proof of payment (i.e., cancelled check and/or payment voucher)
- Purchase order (helpful but not necessary)
- Approved NOO
For Equipment
- Invoice from supplier
- Proof of payment (i.e., cancelled check and/or payment voucher)
- Purchase order (helpful but not necessary)
- Approved NOO
ALTSD Capital Outlay Contact Information
For all other ALTSD Capital Outlay questions, please contact:
| Name / Area | Title | Phone | |
|---|---|---|---|
| Consuelo Montoya (PSA 5 & 6) + Sandoval, San Juan County | Project Coordinator | 505-309-2492 | Consuelo.Holdridge@altsd.nm.gov |
| Lori Zuniga (Emergency) | Project Coordinator | 505-221-9446 | Gloria.Zuniga@altsd.nm.gov |
| Mehdi Pourali (PSA 1, 2, 3 & 4) | Project Coordinator | 505 946-8855 | mehdi.pourali@altsd.nm.gov |
| Tasha Martinez | Capital Outlay Bureau Chief | 505-316-8900 | Tasha.Martinez@altsd.nm.gov |
Capital Project System (CAPS)
To log in or request access, use this link: https://platform.dfa.nm.gov/
If you have any issues, don’t hesitate to reach out:
- Login or technical issue: support@rtsolutions.com
- ICIP
- State agencies: Ryans.Serrano@dfa.nm.gov
- Local public bodies, Pueblos, Nations, Tribes: MaryAnn.Maestas@dfa.nm.gov
- Quarterly Reports
- State agencies: Ryans.Serrano@dfa.nm.gov
- Local public bodies, Pueblos, Nations, Tribes: State agencies (DFA/LGD, NMED, ALTSD, IAD, OSE, PED, HED, ECECD)
CAPS Office Hours are every Tuesday from 10/7/2025 through 10/28/2025, 1:00–2:00 p.m.
Resource Information
- NM State Board of Finance — Bond Project Disbursement Rule
- CES Bluebook with Instructions
- Statewide Price Agreements with Instructions
- Operating and Use Agreement Template
- Certifying Letter Example
- Capital Outlay Project Reversion Template
- Disposition Flowchart
- State Statute Chapter 3 Article 54
ICIP Administrative Changes
- All ICIPs are due Wednesday, July 1, 2026, at 11:59 p.m.
- Extension requests for ICIP project submission will no longer be allowed.
- Extensions will only be granted for Resolution (or letter for Tribes, Pueblos, Nations) submission until Friday, July 31, 2026, at 11:59 p.m.
- Visit the DFA ICIP site.
- Access the intake form for technical assistance requests, funding navigation support, and rural infrastructure inquiries.
Forms
Submit all Notices of Obligation (NOOs) and Requests for Payment (RFPs) to the following email: Capital.Outlay@altsd.nm.gov, and copy the corresponding Project Coordinator.
Scope of Work
Notice of Obligation (NOO)
Request for Reimbursement (RFP)
*Please note that grantees are required to obligate 5% of their appropriation within the first 6 months of the execution of the grant agreement and must expend no less than 85% of their appropriation within 6 months of the reversion date.